Date of Coordination

Wedding Day Coordination

Before The Wedding We Will Provide:

  • Meet with you and your fiancé (preferably at the location of your ceremony and reception) to understand your vision.

  • Understand your priorities and how you want yourevent to flow.

  • Obtain all vendors contracts.

  • Contact all vendors and inform them of Strings &Champagne Events’ assistance.

  • Confirm all vendors contract details (deliveries, set-up times, any pick-ups or returns, etc.).

  • Review all vendor contracts and monitor all vendor obligations.

  • Visit to both the ceremony and reception sites prior towedding.

  • Visit with reception venue coordinator and caterer to discuss wedding day itinerary.

  • Development of a detailed wedding timeline, itinerary and floor plan for contracted vendors and the bridal party.

  • Follow up telephone calls to the contracted vendors 1-2 weeks before the wedding day and/or day before.

  • Wedding Rehearsal supervision and coordination.

  • Development of floor plan and seating chart for wedding day.

  • Planning of Ceremony and Reception Schedules, Pew Seating, Processional and Recessional.

  • Distribution of detailed wedding itineraries to all wedding vendors.

  • Pick up of all personal items for wedding day and delivery to ceremony and reception venue.

  • Hire an additional assistant if needed (determined by size of wedding & design).

The Day of the wedding we will provide:

  • On-site coordination and supervision at the ceremony site and during the reception.

  • Address any issues that may arise on the Wedding Day.

  • Detailed wedding day timelines for wedding vendors, venue and banquet staff.

  • Oversee set up of chairs, arch, flowers, decorations at the ceremony site.

  • Coordinate set up of aisle runner, candles, programs, etc. at the ceremony site.

  • Manage set up and decorations at the reception venue (linens, chairs, layout, chargers, lighting, etc.).

  • Set up of guest book, place cards, engagement photos, bridal portrait, menus, candles, favors, etc. at reception site.

  • Supervision of all vendor deliveries and set up on day of wedding at ceremony and reception site.

  • Assist bride and wedding party in dressing room prior to ceremony.

  • Organization and distribution of all personal flowers.

  • Coordination and timing of ushers, attendants, bride and groom.

  • Assistance with photographer shootings after ceremony.

  • Transport of all personal items and flower arrangements from the ceremony to the reception.

  • Coordination of presentation of bride and groom.

  • Coordination of entertainment and all announcements of events (first dance, dances with family, champagne toasts, cake cutting, bouquet toss, etc.).

  • Monitoring of specially requested photographs and videography during the reception.

  • Supervision of bride and groom exit and passing out favors to guests.

I Do Wedding Dresses and Photography  

Phone:  (857) 317-2348  

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Our Address

283A Tremont Street,

Boston, MA 02116

By MBTA: Green Line @ Boylston Station, and walk down Tremont Street for 5 mins;

Orange Line @ Tufts Medical Center, across the street